Michael C. McKay

Maximize Your Data Storage Efficiency with Cold Data Storage Solutions

data management, data storage, their data

Optimize Your Data Storage Efficiency with Cold Data Storage Solutions

In today’s digital world, data is the foundation of businesses. With the exponential growth of data, finding efficient and cost-effective ways to store and manage it has become crucial. This has led to the development of various data storage solutions, one of which is cold data storage.

Cold data storage is designed for long-term preservation of data that is rarely accessed or modified. Unlike hot data, which requires quick and frequent access, cold data can be stored offline or in low-cost storage options. This ensures that businesses can optimize their storage costs without compromising on data retention and retrieval.

One popular method of cold data storage is archivization. Archiving involves moving data from primary storage to secondary storage, such as tape drives or cloud storage, where it is stored in an archive format. This method offers a cost-effective solution for long-term data retention while freeing up space in the datacenter for hot data.

Another cold data storage solution is backup and datawarehouse. Backup involves creating copies of data and storing them in a separate location to safeguard against data loss. On the other hand, a datawarehouse is a centralized repository that stores large volumes of historical data for analysis and reporting purposes. Both these solutions ensure that cold data is securely stored and readily available for recovery, if needed.

In conclusion, optimizing data storage efficiency is crucial for businesses to effectively manage their data. Cold data storage solutions provide a cost-effective and reliable option for long-term data preservation, ensuring that businesses can maintain compliance, save costs, and streamline their data management processes.

Why Cold Data Storage Matters

Why Cold Data Storage Matters

In today’s data-driven world, efficient data management is essential for businesses and organizations of all sizes. As the volume of data continues to grow exponentially, finding effective solutions for data storage becomes a priority. One such solution is cold data storage, which offers a cost-efficient and reliable method for preserving and archiving large amounts of data.

A datacenter serves as a central storage warehouse for all types of data, ranging from active and frequently accessed data to cold data that is rarely accessed but still needs to be retained for compliance or historical purposes. With traditional storage methods, storing cold data online or in a live backup archive can be expensive and often unnecessary.

Cold data storage, on the other hand, involves the offline archiving and preservation of data for long-term retention and retrieval. By moving cold data to a separate storage infrastructure optimized for archival purposes, businesses can free up valuable storage space in their primary storage systems while still ensuring easy access to the data when needed.

The benefits of cold data storage extend beyond cost savings and efficient use of storage resources. With dedicated archival solutions, organizations can implement robust data protection and recovery strategies for their long-term data. With regular backups and archivization of cold data, businesses can safeguard against data loss, minimize the risk of corruption or accidental deletion, and ensure that critical information is available for retrieval or compliance audits.

In conclusion, cold data storage is a crucial component of an effective data management strategy. By leveraging dedicated archival solutions, businesses can optimize their data storage efficiency, save costs, and ensure the long-term preservation and retrieval of historic or infrequently accessed data without compromising the integrity and availability of their primary data storage systems.

Benefits of Cold Data Storage

Long-term Archive: Cold data storage solutions provide a reliable and secure way to store data for the long term. Data that is no longer actively used but still needs to be retained for compliance or historical purposes can be safely archived in a cold storage environment.

Cost-efficient: Cold data storage in the cloud or offline datacenter is a cost-effective solution compared to storing data in a primary online storage system. Organizations can save significantly on storage costs by moving infrequently accessed data to cold storage, as it typically has lower storage rates.

Data Retrieval: Although cold data is stored offline or in the cloud, it can still be retrieved when needed. Cold data storage solutions usually provide efficient retrieval mechanisms that ensure quick access to archived data when required, allowing organizations to meet their data retrieval needs without sacrificing performance.

Data Preservation: Archiving data in a cold storage environment ensures its long-term preservation. Cold storage solutions often employ advanced data protection techniques, such as data redundancy, to safeguard data against loss or corruption, ensuring that stored data remains intact and accessible over time.

Backup and Recovery: Cold data storage is an ideal solution for backup and recovery purposes. By replicating critical data and storing it in a separate cold storage location, organizations can protect their data from potential disasters or system failures. In the event of data loss, backup copies stored in cold storage can be easily retrieved and restored.

Efficient Data Storage: Cold data storage solutions enable efficient utilization of storage resources. By moving data that is rarely accessed to cold storage, organizations can free up space in their primary storage system, optimizing the overall storage efficiency and reducing the costs associated with expanding the storage infrastructure.

Scalability: Cold data storage solutions offer scalability, allowing organizations to easily accommodate growing data volumes. Whether it is archiving data for compliance purposes or storing large amounts of historical data, cold storage options provide the scalability needed to handle increasing data storage requirements without significant infrastructure investments.

Data Warehouse: Cold data storage serves as a data warehouse for organizations by providing a centralized repository for storing and managing archived data. This allows organizations to organize and maintain data in a structured manner, making it easier to locate and retrieve specific information when needed.

In conclusion, cold data storage solutions offer numerous benefits, including long-term archiving, cost-efficiency, efficient data retrieval, data preservation, backup and recovery capabilities, storage optimization, scalability, and acting as a centralized data warehouse. These advantages make cold storage an essential component of a comprehensive data management strategy.

Challenges of Managing Cold Data

Challenges of Managing Cold Data

Archival storage: Cold data refers to the information that is not frequently accessed but needs to be retained for long periods of time due to regulatory or business requirements. Managing this archival data poses several challenges. Firstly, the sheer volume of data that needs to be archived can be overwhelming for organizations, leading to increased costs and complexity in storage infrastructure.

Data preservation: Another challenge is ensuring the preservation of data over time. Cold data may need to be stored for several years or even decades, and it is crucial to ensure that the data remains intact and accessible throughout its retention period. This requires implementing robust data management practices and storage systems that can withstand the test of time.

Data retrieval and recovery: Storing cold data in offline or long-term storage solutions such as tape or cloud can pose challenges in terms of data retrieval and recovery. As the data is not readily accessible, organizations need to have efficient processes in place to retrieve and recover specific information when needed. This includes proper cataloging, indexing, and backup strategies to ensure prompt retrieval and recovery.

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Cost and scalability: Managing cold data can also be expensive, especially when the volume of data keeps growing over time. Organizations need to balance the cost of storage with the need to retain data for long periods. Additionally, as data centers and storage infrastructures need to scale, organizations must carefully plan and invest in scalable solutions that can cater to their growing cold data storage requirements.

Compliance and regulatory requirements: Many industries have specific compliance and regulatory requirements regarding data retention. Managing cold data becomes more challenging when organizations need to comply with these requirements while ensuring the security and privacy of the stored information. Proper archivization and storage strategies need to be implemented to meet these obligations without compromising data integrity.

Data warehousing and cloud storage: Finally, managing and integrating cold data with an organization’s data warehousing and cloud storage systems can be complex. Cold data may need to be migrated or transferred between different storage solutions, and organizations need to ensure seamless integration and compatibility between these systems to maintain data accessibility and reliability.

Key Features of Cold Data Storage Solutions

Key Features of Cold Data Storage Solutions

1. Long-term storage: Cold data storage solutions are designed to provide a cost-effective and efficient way to store data for extended periods of time. These solutions are ideal for archiving data that is no longer actively used but still needs to be retained for compliance or legal purposes.

2. Offline retrieval: Cold data storage solutions allow you to store your data offline, reducing the risk of data loss or corruption. This means that even in the event of a system failure, your data will be safe and can easily be retrieved when needed.

3. Data preservation: Cold data storage solutions ensure the preservation of your data over time. These solutions use advanced technologies and techniques to protect your data from degradation or loss, ensuring that it remains intact and accessible even after long periods of storage.

4. Cost-effective storage: Cold data storage solutions are designed to be cost-effective, providing affordable storage options for large volumes of data. These solutions often offer lower storage costs compared to other storage options, making them an ideal choice for storing data that is not frequently accessed.

5. Efficient retrieval: Despite being stored offline, cold data storage solutions allow for efficient retrieval of data when needed. These solutions provide various retrieval options, such as tiered storage or hierarchical storage management, allowing you to quickly and easily access your data without incurring significant delays or costs.

6. Scalable storage: Cold data storage solutions are typically designed to be scalable, allowing you to easily expand your storage capacity as your data needs grow. Whether you need to store terabytes or petabytes of data, these solutions can accommodate your requirements without significant disruption or additional costs.

7. Datacenter and cloud integration: Cold data storage solutions often integrate seamlessly with existing datacenter or cloud infrastructure, making it easy to incorporate them into your existing storage environment. This integration enables efficient data management and reduces the complexity of managing multiple storage solutions.

8. Backup and archiving: Cold data storage solutions are an ideal choice for backup and archiving purposes. These solutions provide robust data protection and retention capabilities, ensuring that your data is securely stored and easily retrievable for disaster recovery or compliance purposes.

9. Warehouse-like storage: Cold data storage solutions are often designed to provide a warehouse-like environment for data storage. They offer high-density storage options, optimizing the use of physical space while ensuring effective organization and management of your stored data.

10. Intelligent data management: Cold data storage solutions often come with intelligent data management capabilities. These features include automated data tiering, data deduplication, and data compression, ensuring efficient use of storage resources and optimizing overall system performance.


Scalability is a crucial aspect of any data storage solution, especially when dealing with large volumes of data. As organizations generate and accumulate massive amounts of data, the ability to scale the system to meet the increasing demands becomes essential.

Retrieval and preservation of data are critical in any data storage solution. With the growth of data, it becomes important to have a scalable system that can efficiently handle the archiving and storing of cold data. Cold data refers to the information that is not frequently accessed but still requires long-term retention for compliance or business purposes.

Archive and backup are key operations in efficient data management. Scalability ensures that the data storage solution can handle the growing need for archival storage. By providing a scalable system, organizations can confidently store and retrieve data for extended periods without compromising performance or reliability.

Scalability also plays a crucial role in long-term data retention. With the ability to scale the system, organizations can effectively manage the storage of massive amounts of data over an extended period. This scalability enables efficient archivization and ensures that the data remains accessible and intact for as long as needed.

A scalable data storage solution also facilitates the recovery of archived data. In the event of a system failure or data loss, a scalable system ensures that the offline archival data is readily available for recovery. This capability is vital in minimizing downtime and ensuring business continuity.

Scalability is particularly important for data centers and cloud-based storage solutions. As the amount of data being generated continues to grow, the need for a scalable data warehouse becomes crucial. A scalable system can effectively handle the increasing demands of data storage, ensuring that organizations can efficiently manage their data and adapt to future growth.

In summary, scalability is essential for optimizing data storage efficiency. It enables efficient retrieval, preservation, archiving, and backup of cold data. Scalable systems ensure long-term data retention, facilitate recovery of archived data, and are crucial for data centers and cloud-based solutions. With scalability, organizations can effectively manage their data and adapt to the ever-increasing demands of data storage.


One of the key advantages of cold data storage solutions is cost-effectiveness. Cold data, which refers to data that is infrequently accessed, can be stored in a cost-efficient manner compared to hot data. Instead of keeping all data in an expensive, high-performance storage system, organizations can leverage cold data warehouses or archival storage options to significantly reduce costs.

By utilizing cloud-based cold data storage solutions, organizations can eliminate the need for on-premises data centers and associated maintenance costs. Cloud storage providers offer different service tiers and pricing models, allowing businesses to choose the most cost-effective option based on their specific needs. This flexibility in pricing and scalability makes cold data storage a viable option for long-term data retention and archiving.

In addition to cost savings, cold data storage solutions also offer efficient data retrieval and preservation. While cold data may not require real-time access, it still needs to be readily available when needed. With offline backup and recovery options, organizations can securely store and retrieve their cold data without compromising its integrity.

Furthermore, cold data storage solutions often provide advanced features for data preservation. These include data encryption, redundancy, and data integrity checks to ensure that archived data remains protected and accessible over time. By leveraging the capabilities of cold data storage, organizations can meet data retention and compliance requirements without the need for expensive physical archives.

In conclusion, cold data storage solutions offer a cost-effective approach to storing and preserving long-term archival data. By leveraging cloud-based storage options, businesses can significantly reduce costs while ensuring the integrity and accessibility of their cold data. With advanced features for data retrieval, preservation, and security, organizations can confidently store and manage their inactive data without the need for expensive datacenters or physical archives.

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Data durability and reliability

Data durability and reliability are critical factors in the archival and long-term retention of data. The ability to ensure the recovery and backup of data is essential for businesses, as it protects against data loss and enables offline retrieval when needed.

Archiving data entails storing it in a secure and reliable manner, often in a cold storage solution. Cold storage provides a cost-effective option for preserving data for extended periods, such as months or years, with infrequent retrieval needs. This type of storage is commonly used to warehouse cold data, allowing organizations to free up space in their primary storage systems.

By archiving data, businesses can ensure its long-term preservation and archivization. It is particularly useful for complying with industry regulations and legal requirements, as well as for historical research purposes. Data stored in an archive remains accessible, even when it is not actively used in daily business operations.

Cold storage solutions for archiving and long-term data storage can be found in both on-premises data centers and in the cloud. Cloud-based solutions offer the advantage of scalability and flexibility, allowing businesses to easily adjust their storage capacity as needs change. They also eliminate the need to invest in additional hardware infrastructure.

Overall, data durability and reliability are crucial aspects of any organization’s data management strategy. By implementing efficient archival and long-term storage solutions, businesses can safely store and preserve their data, ensuring its availability for future retrieval and backup needs.

Implementing Cold Data Storage Solutions

Implementing cold data storage solutions is crucial for organizations that need to store large amounts of data for long-term archival and backup purposes. Cold data storage refers to the practice of storing data that is rarely accessed or used, but needs to be preserved for compliance, legal, or historical reasons.

A cold data storage system is typically located in a separate datacenter or cloud environment, away from the primary data warehouse or production systems. This ensures that the data is kept offline and does not interfere with the regular operations of the organization.

One of the key aspects of implementing cold data storage solutions is efficient data retrieval and recovery. While the data is not frequently accessed, it should be readily available whenever needed. This requires a robust archiving system that allows for quick and easy retrieval of data, even after long periods of archivization.

Cloud archiving is a popular choice for implementing cold data storage solutions. Cloud providers offer scalable and secure storage options, allowing organizations to store large amounts of data without the need for onsite infrastructure and maintenance. Cloud archiving also provides additional benefits such as data redundancy and disaster recovery capabilities.

When implementing a cold data storage solution, it is essential to consider data preservation requirements. Some data may have specific preservation needs, such as encryption, immutability, or compliance with regulatory standards. Organizations should choose a storage solution that meets these requirements to ensure the integrity and security of their archived data.

Overall, implementing cold data storage solutions is necessary for organizations looking to efficiently store and preserve data for the long term. By leveraging offline storage, cloud archiving, and robust retrieval mechanisms, organizations can ensure the availability and integrity of their cold data, while optimizing their data storage efficiency.

Selecting the Right Cold Data Storage Solution

When it comes to storing and retaining data for long-term archival purposes, organizations need to carefully consider the right cold data storage solution. Cold data refers to data that is rarely accessed but needs to be preserved for compliance, legal, or historical purposes. Using the wrong storage solution can lead to inefficient retrieval and recovery processes, as well as unnecessary costs.

One option for cold data storage is an on-premises datacenter. This solution allows organizations to have full control over their data, ensuring its security and compliance. However, managing an on-premises datacenter requires significant resources, including space, power, cooling, and ongoing maintenance. It may not be the most cost-effective option for all organizations.

Another solution is cold data storage in the cloud. Cloud storage providers offer scalable and flexible solutions that can accommodate the varying needs of organizations. With cloud storage, organizations only pay for the storage they use, making it a cost-effective option. Additionally, cloud storage providers typically have robust backup and retrieval processes in place, ensuring the integrity and availability of the archived data.

When selecting a cold data storage solution, organizations should consider factors such as data retrieval speed, security, compliance, cost, and scalability. The chosen solution should provide easy and efficient retrieval of archived data when needed, ensuring minimal downtime and disruption to business operations. Additionally, it should meet industry-specific compliance requirements and provide adequate security measures to protect the stored data.

A hybrid approach may also be suitable for organizations with specific data storage needs. This approach combines on-premises storage with cloud storage, allowing organizations to store frequently accessed data on-site and archive less frequently accessed data in the cloud. This approach provides a balance between cost, convenience, and data availability.

In conclusion, selecting the right cold data storage solution is crucial for organizations looking to efficiently store and preserve their archival data. Whether it’s an on-premises datacenter, cloud storage, or a hybrid approach, organizations should carefully evaluate their specific needs and consider factors such as retrieval speed, security, compliance, and cost to make an informed decision.

Best Practices for Cold Data Management

The management of cold data, or data that is rarely accessed or used, is crucial for optimizing storage efficiency in datacenters. Implementing best practices for cold data management can significantly reduce costs and improve overall data storage efficiency.

Offline preservation: Offline storage is a common practice for cold data management. Storing inactive or infrequently accessed data offline ensures its integrity and reduces the risk of data loss. Offline data can be stored in physical formats such as tapes or other removable media.

Archival and long-term retention: Archiving cold data involves moving it to a separate storage system or archive for long-term retention. This enables efficient use of primary storage resources and reduces costs. Archival can be done either on-premises or in the cloud, depending on the organization’s requirements.

Backup and recovery: Cold data should be included in regular backup strategies to protect against data loss. Regular backups ensure that even if the primary storage fails, the cold data can be recovered easily. Organizations should have a well-defined backup and recovery process in place to minimize potential risks.

Data warehouse and retrieval: To optimize cold data management, it’s important to have a well-organized data warehouse that allows easy retrieval of archived data. Proper indexing and categorization enable quick and efficient retrieval of specific data when needed.

Cloud storage for cold data: Many organizations are now leveraging the cloud for storing and managing cold data. Cloud storage providers offer scalable and cost-effective solutions for long-term retention of cold data. The cloud also provides easy accessibility and retrieval options, making it a popular choice for cold data storage.

In conclusion, implementing best practices for cold data management is essential for optimizing storage efficiency and reducing costs. Offline preservation, archival, backup, well-organized data warehouse, and cloud storage are all key components of an effective cold data management strategy. By following these practices, organizations can ensure the long-term retention and easy retrieval of their cold data while maximizing storage efficiency.

Case Studies: Successful Implementation of Cold Data Storage

Companies and organizations of all sizes are constantly generating massive amounts of data that need to be stored, protected, and preserved. Implementing a cold data storage solution can offer a cost-effective and efficient way of managing and storing data that is less frequently accessed.

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One successful case study involves a large e-commerce company that was struggling with the ever-increasing costs of storing and managing their vast amounts of customer transaction data. By implementing a cold data storage solution, they were able to offload older, less frequently accessed data onto a separate storage system. This approach allowed them to free up valuable space in their data center, reducing costs and improving overall data storage efficiency.

Another case study highlights a financial institution that needed to comply with strict data retention regulations while also managing the growing volumes of data it generated daily. By utilizing a cold data storage solution, they were able to store and archive their data in a cost-effective and secure manner. The offline storage capabilities of the solution ensured that data was protected against any potential cyber threats or system failures, providing peace of mind for the institution and its customers.

A technology company also found success in implementing a cold data storage solution to optimize their backup and recovery processes. By categorizing and storing their data based on its accessibility and frequency of access, they were able to efficiently retrieve and restore critical data when needed. The use of cloud-based cold data storage enabled them to easily scale their storage needs as their data continued to grow, without the need for significant hardware investments.

Overall, these case studies demonstrate the benefits and successful implementations of cold data storage solutions in various industries. Whether it’s for data preservation, archival, or long-term retention, cold data storage provides an efficient and reliable method for storing and managing data that is not frequently accessed. With the ability to securely retrieve and restore data when needed, businesses can optimize their data storage efficiency while reducing costs and improving overall data management practices.

Company A: How Cold Data Storage Improved Efficiency

Company A, a leading data storage company, implemented cold data storage solutions to optimize its data storage efficiency. By leveraging archivization and preservation techniques, the company was able to effectively manage its long-term data storage needs.

The company set up a dedicated warehouse for cold data storage, utilizing a combination of on-premises datacenters and cloud storage. This approach allowed them to store large volumes of non-frequently accessed data in a cost-effective manner.

With the implementation of cold data storage, Company A improved its data retrieval process. Rather than keeping all data in active storage, they moved archival and backup data to cold storage, reducing the burden on their primary storage systems. This resulted in faster retrieval times for frequently accessed data, enhancing overall system performance.

The cold data storage solution provided by Company A also ensured the long-term retention of important data. By using offline archival methods, such as tape storage, the company could protect critical data from loss or corruption. This offline archive acted as an additional backup, safeguarding against any unforeseen incidents.

Moreover, by transitioning their archival and cold data storage to the cloud, the company achieved greater scalability and flexibility. They were able to easily expand their storage capacity as needed, without the constraints of physical infrastructure. Additionally, the cloud-based cold data storage solution offered enhanced security measures, ensuring the confidentiality and integrity of stored data.

In summary, Company A’s adoption of cold data storage improved efficiency by streamlining the data storage process, optimizing performance, ensuring long-term data retention, and providing scalability and security. With these benefits, the company can continue to handle its data storage needs effectively while keeping up with the ever-increasing volume of data in today’s digital world.

Company B: Cost Savings Achieved through Cold Data Storage

Company B has successfully optimized their data storage efficiency by implementing a cold data storage solution. With the exponential growth of data generated by their business operations, it became imperative for Company B to find a cost-effective solution for storing, archiving, and preserving their long-term data.

By leveraging cold data storage, which involves moving infrequently accessed data offline to lower-cost storage tiers, Company B has significantly reduced their storage costs. Cold data, such as historical transaction records or outdated customer information, doesn’t require immediate retrieval and can be safely stored in archival storage for long periods.

Unlike hot data that needs to be readily available for immediate access and recovery, cold data doesn’t need to be stored in high-performance storage systems. By moving this data to cold storage, such as tape or lower-tier cloud storage, Company B has saved considerable costs in terms of infrastructure and maintenance.

In addition to cost savings, cold data storage has also helped Company B in meeting data retention requirements and reducing backup and recovery times. By storing cold data in secure archival storage, Company B ensures compliance with regulatory standards and reduces the load on their primary datacenter for backup and recovery operations.

Furthermore, cold data storage allows Company B to efficiently manage their data lifecycle by automatically migrating data from primary storage to cold storage based on predefined rules. This automated archiving process ensures that only relevant data remains in high-performance storage, optimizing storage usage and reducing storage costs in the long run.

In conclusion, Company B has successfully achieved cost savings and improved data storage efficiency through the implementation of a cold data storage solution. By leveraging the benefits of cold data archiving, including lower storage costs, regulatory compliance, and streamlined data lifecycle management, Company B has optimized their data storage infrastructure and ensured the preservation of critical data for long-term retrieval.

FAQ about topic “Maximize Your Data Storage Efficiency with Cold Data Storage Solutions”

What is cold data storage?

Cold data storage refers to the practice of storing data that is rarely accessed or has become inactive. It is a cost-effective solution for long-term data retention, as it allows organizations to store large volumes of data at a lower cost compared to primary storage.

Why is it important to optimize data storage efficiency?

Optimizing data storage efficiency is essential for several reasons. Firstly, it helps organizations reduce costs by utilizing storage resources more effectively, avoiding the need to purchase additional storage. Secondly, it improves data accessibility by organizing and categorizing data in a way that enables faster retrieval. Lastly, it ensures better overall performance of storage systems, as efficient storage solutions can handle large volumes of data more effectively.

What are some common cold data storage solutions?

There are several common cold data storage solutions available. These include tape storage, object storage, and cloud storage. Tape storage involves storing data on magnetic tapes, which offer high capacity and long-term durability. Object storage involves storing data as objects in a flat address space, making it easy to scale and manage. Cloud storage, on the other hand, involves storing data on remote servers accessed through the internet.

How can organizations ensure the security of cold data storage?

Organizations can ensure the security of cold data storage by implementing a few key measures. Firstly, data encryption should be used to protect the confidentiality of stored data. Additionally, access controls should be implemented to restrict unauthorized access to stored data. Regular backups and disaster recovery plans should also be in place to protect against data loss. Lastly, organizations should regularly test and audit their security measures to identify and address any vulnerabilities.

What are the advantages of using cloud storage for cold data?

Using cloud storage for cold data offers several advantages. Firstly, it provides scalability, allowing organizations to easily scale their storage capacity as their data storage needs grow. Secondly, cloud storage offers high durability and availability, ensuring that data is securely stored and easily accessible. Additionally, cloud storage eliminates the need for organizations to maintain their own physical storage infrastructure, reducing costs and simplifying management.

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